Guidance for consular legalization application

The purpose of consular legalization is to ensure that notarial deeds issued in one country have due legal effect and can be acknowledged by the relevant authorities in another country with no question as to their authenticity. Chinese visa application service center in Prague can accept documents issued by relevant Czech institutions, notarized by the Czech Notary Public Office and legalized by the Czech Ministry of Foreign Affairs for consular legalization.

 

The Visa Center and Chinese Embassy only confirm the authenticity of the official seals and signatures of the Czech Ministry of Foreign Affairs, and should not be responsible for the content of the legalized documents.

 

In Czech it is called „superlegalizace“, in English „consular legalization”.

 

1. Documents to be legalized should meet the following requirements

 

1) The Visa Center and the Embassy of the PRC in the Czech Republic accept applications for consular legalization of documents issued by the Czech authorities, which are provided with a "Vyšší ověření" clause of the Consular Department of the Czech Ministry of Foreign Affairs.

 

2) Documents issued by the People´s Republic of China or the third country cannot be legalized.

 

3) The document must be obtained by the applicant in accordance with the law and must relate to the applicant. The content must not violate Chinese laws and regulations or harm China's national and public interests.

 

2. Guidance for consular legalization application

Documents required for application:

1

The original and a photocopy of documents legalized by the Czech Ministry of Foreign Affairs.

Note

①If the document submitted for consular legalization contains more than one page, it shall be properly bound as a volume by applying sealing wax, eyelets, paging seal, steel seal or other methods to avoid any substitution and ensure the integrity of the documents .

②Marital status documents to be submitted in China for the purpose of marriage must not be older than 6 months from the date of issue at the time of the application for consular legalization. Documents older than 6 months will not be accepted.

③Documents relating to marital status, health status, property, income and criminal records to be submitted in China for adoption must not be older than 6 months from the date of registration of the adoption application at the China Child Care and Adoption Center (not from date of the proceedings). Documents older than 6 months will not be accepted.

2

Completed and hand signed Application Form for consular legalization by the applicant

Note

①The Application form must contain the original handwritten signatures in the fields "Applicant's signature" and "Agent's signature". It cannot be replaced by scanning, fax, photocopies, etc.

②If the consulate-legalized document concerns a minor (e.g. birth certificate), then the parents / guardian act and sign on behalf of the minor. The document proving the parental relationship (e.g. birth certificate) or custody certificate must be submitted with the application. A power of attorney is not required if the application is submitted by a parent / guardian. The details of the applicant must include the details of the minor and the details of the parent / guardian. The parents / guardian sign in the "Applicant's signature" box. If the submitted document (e.g. birth certificate) contains information about the parents / guardian, then the application can be submitted by one of the parents / guardian. Parents / guardians can authorize another person to complete the consular legalization.

③The request for consular legalization of the death certificate is processed by close relatives of the deceased. The application must be accompanied by a notarial certificate of kinship or a notarized written statement by a close relative of the deceased about his family relationship to the deceased. Close relatives of the deceased may entrust the consular legalization to another person.

3

Original and photocopy of a valid identity document of the applicant

Applicant- individual

Chinese and non-Chinese citizens must submit a valid ID, i.e. passport or other travel document, etc.

Czech citizens present a valid passport or ID card.

Stateless persons must present a valid identity document issued by the competent authority of the Czech Republic.

Applicant – company / organization

Legal entities must submit proof of eligibility to perform activities or registration documents (extract from the Commercial register) as well as the proof of identity of the person who is authorized to act on behalf of the company / organization (executive, member of the board of directors, etc.).

If a company / organization has more than one person who can act independently on behalf of the company / organization, then it is sufficient to provide proof of the identity of any of them.

4

Documents submitted by the agent (if any)

If the applicant is unable to submit the application in person, he may authorize an agent to submit the application, using the following documents:

①Power of attorney signed by the applicant or stamped. If the applicant is a company / organization, a power of attorney issued by a person authorized to act on behalf of the company / organization must be submitted, or a power of attorney issued by this organization.

If a company / organization has more than one person who is authorized to act independently on behalf of the company / organization, then only a power of attorney issued by any of them is required.

②Original and photocopy of a valid identity document of the agent. The specific requirements are the same as for a valid identity document of the applicant.

Note

①If the application is submitted by an agent, then it is not necessary to present the original identity document of the applicant, but only its photocopy.

②Under normal circumstances, the power of attorney may not be notarized. If the content of the deed concerns direct handling of property (for example, waiver of inheritance rights, handling of real estate, etc.) or other serious matters, then the power of attorney must be notarized.

5

Others documents

Based on the actual situation, the Embassy may request the applicant to  submit other necessary documents during processing or inspection.

 

Indicative examples of the procedure (the specific procedure is governed by the interpretation of the Department of Consular Affairs of the Ministry of Foreign Affairs of the Czech Republic):

Original documents issued by the state institutions or courts of the Czech Republic

1

Ask the superior authority or municipality to verify the issued document. E.g. The superior body for verifying the birth or marriage certificate issued by the district registry office is the city council. In the case of court decisions, judgments, etc., the superior verification body is the Ministry of Justice of the Czech Republic.

If the issuing (in certain cases verifying) entity is the Ministry of the Czech Republic, the city council or e.g. the Czech Post sp-CzechPoint, then the consular department of the Ministry of Foreign Affairs of the Czech Republic can directly assign "Vyšší ověření". (E.g. in the case of an extract from the criminal record issued by the Czech by post, the Criminal Register or a certificate of residence in the Czech Republic issued by the Ministry of the Interior of the Czech Republic).

2

Ask for a "Vyšší ověření" of the document at the Consular Affairs Department of the Ministry of Foreign Affairs of the Czech Republic.

Other documents

(E.g. court translations, copies of medical reports, etc. issued by non-state institutions, copies of documents issued by state authorities or courts)

1

Ask a notary for notarization.

2

Ask the Ministry of Justice of the Czech Republic for verification / legalization.

3

Ask the Department of Consular Affairs of the Ministry of Foreign Affairs of the Czech Republic for "Vyšší ověření".

Note: For information on the procedure for processing the application for "Vyšší ověření" of the Ministry of Foreign Affairs of the Czech Republic, please contact the Department of Consular Affairs of the Ministry of Foreign Affairs of the Czech Republic, which can be found on the website of the Ministry of Foreign Affairs of the Czech Republic:

https://www.mzv.cz/jnp/cz/cestujeme/ overovani_listin/postup_pri_overovani_listin_vydanych.html

 

Note: Please send all required documents to the Visa center by email. After checking all the documents, the Visa center will inform applicant / agent of the specific time to come to the Visa center to submit application.

 

3.  Processing method, processing time, fees, payment method and pick up

 

1) Processing method: The applicant may come to the Visa Center in person or authorize another person to do so.

 

2) Processing time: The processing time refers to the time starting from the submission of your documents at the visa center at the time of collection of your visa or legalization documents.
During the epidemic, the processing time will be affected to a certain extent. At present, it takes 6 working days for Regular service, 3 working days for Express service and 2 working days for Rush service. In case of special circumstances, the time for collecting documents notified by the visa center shall prevail. (All the required documents should be sent to the visa center by email. After checking all the documents, the visa center will inform applicants of the specific time to come to the visa center to submit application)

 

3) Schedule of Fees: See “Authentication Knowledge-Payment Methods and Schedule of Fees”for details.

 

4) Payment methods: After submitting all required documents, applicants will pay directly in the visa center by cash or credit card.

 

5) Pick-up: Applicants can pick-up in person or entrust others to pick-up with original pick-up form.

 

Email: praguecenter@hotmail.com

         praguecenter@visaforchina.org

 

4. Important notes

 

1) The Chinese Embassy will not legalize a document if its notarization or legalization procedure is found to be incomplete, its content is against Chinese laws and regulations, its format fails to meet the standards, or it is found to be forged or altered.

 

2) The Visa center may request additional documents from applicants if the Chinese Embassy considers it as necessary.

 

3) A legalized document shall not be altered or forged. Any legal liability caused by the applicant's forgery or alteration of the document shall be borne by the applicant.

 

4) The visa center is only responsible for accepting the documents to be legalized. Whether the submitted documents can be legalized or not shall be determined by the Chinese Embassy.

 

5) The Chinese Embassy only confirms the authenticity of the official seals and signatures of the Czech Ministry of Foreign Affairs, and should not be responsible for the content of the legalized documents.

 

5. Contacts

 

1) Czech Ministry of Justice

Address: Na Děkance 3,

128 10 Praha 2.

Working hours (for those without appointments):

Monday, Wednesday: 08: 00 - 12: 00, 13: 30 - 17: 00

Phone: 221997982, 221997473, 221997 319, 221992 7910

E-Mail: moc@msp.justice.cz

Book an appointment online: https://rezervaceovereni.justice.cz.

 

2) Consular Department of the Czech Ministry of Foreign Affairs

Address:

Hradčanské nám 5,

118 00, Praha 1

Working Hours:

Monday, Wednesday: 08: 00 - 12: 00, 13: 30 - 16: 00

Tuesday: 08: 00 - 12: 00

Phone: 224 182 188, 224 182 153 Fax: 224 218 2527

E-Mail: legalizace@mzv.cz

Website: http://www.mzv.cz/jnp/cz/cestujeme/overovani_listin/index.html

 

Superior departments: relevant departments of municipal or state governments (for birth, marriage and death certificates), Ministry of Justice (for documents issued by courts and notary offices), Ministry of Education (for academic diploma) and Ministry of Foreign Affairs (for the non criminal record). Currently, the Ministry of Foreign Affairs does not accept non criminal record issued by the post office.

 

The procedures and requirements for notarizing different types of documents and obtaining legalization from the Consular Department of the Ministry of Foreign Affairs of the Czech Republic may be different. For details, please consult the Consular Department of the Ministry of Foreign Affairs of the Czech Republic.



Print
COPYRIGHT ©2008-2014 CVASC. ALL RIGHTS RESERVED Contact Us

Address: Futurama, Sokolovska 663/136 A 2FL, Karlin, Praha 8 
Business Hours: Monday-Friday,Closed on Saturdays, Sundays and Public Holidays. 
Submission of applications: 9:00 to 15:00. 
Payment and collection: 9:00 to 16:00. 

Contact us 
Call: +420 273160888   Manual Answer: 14:00-16:00
Fax: +420 273160833 
E-mail: praguecenter@hotmail.com        praguecenter@visaforchina.org 

Guidance for consular legalization application

The purpose of consular legalization is to ensure that notarial deeds issued in one country have due legal effect and can be acknowledged by the relevant authorities in another country with no question as to their authenticity. Chinese visa application service center in Prague can accept documents issued by relevant Czech institutions, notarized by the Czech Notary Public Office and legalized by the Czech Ministry of Foreign Affairs for consular legalization.

 

The Visa Center and Chinese Embassy only confirm the authenticity of the official seals and signatures of the Czech Ministry of Foreign Affairs, and should not be responsible for the content of the legalized documents.

 

In Czech it is called „superlegalizace“, in English „consular legalization”.

 

1. Documents to be legalized should meet the following requirements

 

1) The Visa Center and the Embassy of the PRC in the Czech Republic accept applications for consular legalization of documents issued by the Czech authorities, which are provided with a "Vyšší ověření" clause of the Consular Department of the Czech Ministry of Foreign Affairs.

 

2) Documents issued by the People´s Republic of China or the third country cannot be legalized.

 

3) The document must be obtained by the applicant in accordance with the law and must relate to the applicant. The content must not violate Chinese laws and regulations or harm China's national and public interests.

 

2. Guidance for consular legalization application

Documents required for application:

1

The original and a photocopy of documents legalized by the Czech Ministry of Foreign Affairs.

Note

①If the document submitted for consular legalization contains more than one page, it shall be properly bound as a volume by applying sealing wax, eyelets, paging seal, steel seal or other methods to avoid any substitution and ensure the integrity of the documents .

②Marital status documents to be submitted in China for the purpose of marriage must not be older than 6 months from the date of issue at the time of the application for consular legalization. Documents older than 6 months will not be accepted.

③Documents relating to marital status, health status, property, income and criminal records to be submitted in China for adoption must not be older than 6 months from the date of registration of the adoption application at the China Child Care and Adoption Center (not from date of the proceedings). Documents older than 6 months will not be accepted.

2

Completed and hand signed Application Form for consular legalization by the applicant

Note

①The Application form must contain the original handwritten signatures in the fields "Applicant's signature" and "Agent's signature". It cannot be replaced by scanning, fax, photocopies, etc.

②If the consulate-legalized document concerns a minor (e.g. birth certificate), then the parents / guardian act and sign on behalf of the minor. The document proving the parental relationship (e.g. birth certificate) or custody certificate must be submitted with the application. A power of attorney is not required if the application is submitted by a parent / guardian. The details of the applicant must include the details of the minor and the details of the parent / guardian. The parents / guardian sign in the "Applicant's signature" box. If the submitted document (e.g. birth certificate) contains information about the parents / guardian, then the application can be submitted by one of the parents / guardian. Parents / guardians can authorize another person to complete the consular legalization.

③The request for consular legalization of the death certificate is processed by close relatives of the deceased. The application must be accompanied by a notarial certificate of kinship or a notarized written statement by a close relative of the deceased about his family relationship to the deceased. Close relatives of the deceased may entrust the consular legalization to another person.

3

Original and photocopy of a valid identity document of the applicant

Applicant- individual

Chinese and non-Chinese citizens must submit a valid ID, i.e. passport or other travel document, etc.

Czech citizens present a valid passport or ID card.

Stateless persons must present a valid identity document issued by the competent authority of the Czech Republic.

Applicant – company / organization

Legal entities must submit proof of eligibility to perform activities or registration documents (extract from the Commercial register) as well as the proof of identity of the person who is authorized to act on behalf of the company / organization (executive, member of the board of directors, etc.).

If a company / organization has more than one person who can act independently on behalf of the company / organization, then it is sufficient to provide proof of the identity of any of them.

4

Documents submitted by the agent (if any)

If the applicant is unable to submit the application in person, he may authorize an agent to submit the application, using the following documents:

①Power of attorney signed by the applicant or stamped. If the applicant is a company / organization, a power of attorney issued by a person authorized to act on behalf of the company / organization must be submitted, or a power of attorney issued by this organization.

If a company / organization has more than one person who is authorized to act independently on behalf of the company / organization, then only a power of attorney issued by any of them is required.

②Original and photocopy of a valid identity document of the agent. The specific requirements are the same as for a valid identity document of the applicant.

Note

①If the application is submitted by an agent, then it is not necessary to present the original identity document of the applicant, but only its photocopy.

②Under normal circumstances, the power of attorney may not be notarized. If the content of the deed concerns direct handling of property (for example, waiver of inheritance rights, handling of real estate, etc.) or other serious matters, then the power of attorney must be notarized.

5

Others documents

Based on the actual situation, the Embassy may request the applicant to  submit other necessary documents during processing or inspection.

 

Indicative examples of the procedure (the specific procedure is governed by the interpretation of the Department of Consular Affairs of the Ministry of Foreign Affairs of the Czech Republic):

Original documents issued by the state institutions or courts of the Czech Republic

1

Ask the superior authority or municipality to verify the issued document. E.g. The superior body for verifying the birth or marriage certificate issued by the district registry office is the city council. In the case of court decisions, judgments, etc., the superior verification body is the Ministry of Justice of the Czech Republic.

If the issuing (in certain cases verifying) entity is the Ministry of the Czech Republic, the city council or e.g. the Czech Post sp-CzechPoint, then the consular department of the Ministry of Foreign Affairs of the Czech Republic can directly assign "Vyšší ověření". (E.g. in the case of an extract from the criminal record issued by the Czech by post, the Criminal Register or a certificate of residence in the Czech Republic issued by the Ministry of the Interior of the Czech Republic).

2

Ask for a "Vyšší ověření" of the document at the Consular Affairs Department of the Ministry of Foreign Affairs of the Czech Republic.

Other documents

(E.g. court translations, copies of medical reports, etc. issued by non-state institutions, copies of documents issued by state authorities or courts)

1

Ask a notary for notarization.

2

Ask the Ministry of Justice of the Czech Republic for verification / legalization.

3

Ask the Department of Consular Affairs of the Ministry of Foreign Affairs of the Czech Republic for "Vyšší ověření".

Note: For information on the procedure for processing the application for "Vyšší ověření" of the Ministry of Foreign Affairs of the Czech Republic, please contact the Department of Consular Affairs of the Ministry of Foreign Affairs of the Czech Republic, which can be found on the website of the Ministry of Foreign Affairs of the Czech Republic:

https://www.mzv.cz/jnp/cz/cestujeme/ overovani_listin/postup_pri_overovani_listin_vydanych.html

 

Note: Please send all required documents to the Visa center by email. After checking all the documents, the Visa center will inform applicant / agent of the specific time to come to the Visa center to submit application.

 

3.  Processing method, processing time, fees, payment method and pick up

 

1) Processing method: The applicant may come to the Visa Center in person or authorize another person to do so.

 

2) Processing time: The processing time refers to the time starting from the submission of your documents at the visa center at the time of collection of your visa or legalization documents.
During the epidemic, the processing time will be affected to a certain extent. At present, it takes 6 working days for Regular service, 3 working days for Express service and 2 working days for Rush service. In case of special circumstances, the time for collecting documents notified by the visa center shall prevail. (All the required documents should be sent to the visa center by email. After checking all the documents, the visa center will inform applicants of the specific time to come to the visa center to submit application)

 

3) Schedule of Fees: See “Authentication Knowledge-Payment Methods and Schedule of Fees”for details.

 

4) Payment methods: After submitting all required documents, applicants will pay directly in the visa center by cash or credit card.

 

5) Pick-up: Applicants can pick-up in person or entrust others to pick-up with original pick-up form.

 

Email: praguecenter@hotmail.com

         praguecenter@visaforchina.org

 

4. Important notes

 

1) The Chinese Embassy will not legalize a document if its notarization or legalization procedure is found to be incomplete, its content is against Chinese laws and regulations, its format fails to meet the standards, or it is found to be forged or altered.

 

2) The Visa center may request additional documents from applicants if the Chinese Embassy considers it as necessary.

 

3) A legalized document shall not be altered or forged. Any legal liability caused by the applicant's forgery or alteration of the document shall be borne by the applicant.

 

4) The visa center is only responsible for accepting the documents to be legalized. Whether the submitted documents can be legalized or not shall be determined by the Chinese Embassy.

 

5) The Chinese Embassy only confirms the authenticity of the official seals and signatures of the Czech Ministry of Foreign Affairs, and should not be responsible for the content of the legalized documents.

 

5. Contacts

 

1) Czech Ministry of Justice

Address: Na Děkance 3,

128 10 Praha 2.

Working hours (for those without appointments):

Monday, Wednesday: 08: 00 - 12: 00, 13: 30 - 17: 00

Phone: 221997982, 221997473, 221997 319, 221992 7910

E-Mail: moc@msp.justice.cz

Book an appointment online: https://rezervaceovereni.justice.cz.

 

2) Consular Department of the Czech Ministry of Foreign Affairs

Address:

Hradčanské nám 5,

118 00, Praha 1

Working Hours:

Monday, Wednesday: 08: 00 - 12: 00, 13: 30 - 16: 00

Tuesday: 08: 00 - 12: 00

Phone: 224 182 188, 224 182 153 Fax: 224 218 2527

E-Mail: legalizace@mzv.cz

Website: http://www.mzv.cz/jnp/cz/cestujeme/overovani_listin/index.html

 

Superior departments: relevant departments of municipal or state governments (for birth, marriage and death certificates), Ministry of Justice (for documents issued by courts and notary offices), Ministry of Education (for academic diploma) and Ministry of Foreign Affairs (for the non criminal record). Currently, the Ministry of Foreign Affairs does not accept non criminal record issued by the post office.

 

The procedures and requirements for notarizing different types of documents and obtaining legalization from the Consular Department of the Ministry of Foreign Affairs of the Czech Republic may be different. For details, please consult the Consular Department of the Ministry of Foreign Affairs of the Czech Republic.