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Notice on the processing of consular legalization

Notice on the processing of consular legalization at the Chinese Visa Application Service Center in Madrid
Authorized by the Chinese Embassy in Spain, from June 16, 2021, the Chinese Visa Application Service Center (hereinafter referred to as "Visa Center") in Madrid will process consular legalization on behalf of the Chinese Consulate. Legal documents issued by Spanish authorities, legalized by the Spanish Ministry of Foreign Affairs and to be used in China need to apply for consular legalization. The information is detailed as follows:

1.Schedule

Mondays and Wednesdays (except holidays)

Application submission and payment time : 9:00-14:00 Express service 9:00-10:00 Pick up time: 14:00-15:00

2.Handling time

- Regular service: The usual handling time of 4 working days.  

- Express service 2: The usual processing time of 3 working days.

- Express service 1: The usual processing time of 2 working days.

- Courier service: At the moment, the Center offers a one-way courier service (i.e. the applicant submits the application to the Center and the documents are returned to the Center by courier after legalization).


Note: Depending on the applicant's circumstances, the consular officer of the Chinese consulate in Spain may request additional documents or supplementary materials, or require the applicant to appear at the Chinese consulate for an interview, which may take longer than the above-mentioned time.

3.The fee

In addition to the legalization fee that will be charged on behalf of the Chinese Consulate, the Visa Center will also charge a service fee. Click here to view the fee schedule.

  4. Requirements for legalization:

(1). Properly completed PRC Legalization Application Form (one for each applicant/agency) with original signature of the applicant.

If the application is submitted on behalf of another person, both the original signature of the applicant and the signature of the representative person are required to confirm the authenticity of the contents of the application form.

The signature of the applicant must be true and original (we do not accept the submission of the form with the applicant's signature in photocopied, scanned, printed or faxed form). To avoid long distance travel, the applicant can fill in the application form online and print it out, we recommend sending the signed form together with other required documents to a representative for processing at our center.

If the applicant is a minor, the application form must be signed by a parent or guardian, submitting along with it a parentage certificate or notarial act.

If the legalization is for a Death Certificate, the application must be signed by an immediate family member in the "applicant's signature" field, presenting along with it a certificate of kinship, in case the immediate family member of the deceased processes it through a representative, he/she must provide the authorization.

(2). Original documents (already legalized by the Spanish Ministry of Foreign Affairs and Cooperation) and a complete copy of all pages.

(3). If the applicant submits the application in person, he/she must present his/her original identity document (NIE of Spain or Chinese passport in case he/she is a Chinese citizen, DNI or NIE of Spain in case he/she is not a Chinese citizen) and a photocopy. If it is done by a representative, he/she must present his/her original identity document and a photocopy, and a photocopy of the applicant's identity document ( NIE of Spain or Chinese passport in case he/she is a Chinese citizen, DNI or NIE of Spain in case he/she is not a Chinese citizen).

In case of legalization of a commercial nature, the identity card of the representative of the legal entity and related legal documents must also be submitted to prove his or her capacity.

(4)Other documents deemed necessary by the Chinese Consulate in Spain.

1. Important notes

Until June 15, legalization applications can still be submitted at the Chinese Consulate. As of June 16, applications will be submitted at the Visa Center, which will charge an additional service fee.

Please make sure you have made an appointment in advance. The Center will not accept walk-in applications. To make an appointment, please visit the "Quick Access" section of the Center's website under "Legalization".

Not all applications are eligible for express service.

The Visa Center is only responsible for the acceptance of the legalization and is not involved in the legalization approval process.

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